(I) Suppliers are advised to review relevant terms and conditions before submission of tender/quotation. No request for change of price due to whatever reasons will be entertained after closing of tender/request for quotation. Please click the links below for details.

• Terms and Instructions of Submitting an Offer (PURO/R02/23/R1(W))
• General Conditions of Contract for Supply of Goods (PURO/R04/23/R1(W))
• General Conditions of Contract for Services and Maintenance Works (PURO/R05/22/R7(W))
• Code of Conduct for Outsourcing Services of HKUST (PURO/R07/15/R1(W))
• Personal Data Privacy Terms for Tender (PURO/R08/18(W))

(II) Suppliers are required to observe below terms and conditions when they accept HKUST's Purchase Orders and/or Contracts, whether they are incorporated or otherwise. Please click the links below for details.

• General Conditions of Contract
• Contract for Services (English version) (PURO/A01/23/R1(W)) 
• 服務合約 (中文版) (PURO/A02/23/R1(W)) 
• Special Terms and Conditions for Provision of Goods/Services (PURO/R10/23/R2(W))
• Personal Data Privacy Terms for Contract (PURO/R09/18(W))

(III) Suppliers are required to observe the four anti-discrimination ordinances in Hong Kong, namely the Sex Discrimination Ordinance (Cap 480 of the laws of Hong Kong), the Disability Discrimination Ordinance (Cap 487), the Family Status Discrimination Ordinance (Cap 527) and the Race Discrimination Ordinance (Cap 602) at all times when providing goods and service to the University, as well as to strictly observe all relevant anti-discrimination, diversity and equal opportunities policies implemented or to be implemented by the University from time to time including, amongst others, the University Policy on Sexual Harassment (https://gdc.hkust.edu.hk/), to such extent as the same shall be applicable to the Suppliers and/or their personnel insofar as their provision of goods and service to the University is concerned.

Contractors Working on Campus during COVID-19

Starting 1 September 2021, the University requires all members and regular contractors/visitors entering the Clear Water Bay (CWB) campus to be either vaccinated or to conduct bi-weekly COVID-19 testing.

Workers, staff or personnel of contractors who work regularly on CWB campus (i.e. those who work more than two consecutive days) are required to conform with the above requirements, failing which they will not be allowed to enter the campus.  All resulting and related charges including, amongst others, fees for conducting regular testing or the costs of purchasing test-kits are to be borne by the contractors.

The University reserves the full and absolute rights to review and revise the vaccination/regular testing requirements at any time as it considers necessary or appropriate. By submitting a tender / quotation, the contractors agree and undertake to comply with the aforesaid requirements, and to procure full compliance thereof by its workers, staff and personnel.
 

Provision for Delivery Performance of Computing & Technology Supply

On time delivery is utmost important for purchases in particular for fast changing products such as computing and technology supply.  Suppliers are requested to deliver according to agreed schedule.

Suppliers will be removed from the University's Supplier List if :

• The University experiences continued poor delivery performance, e.g. repeated delays in delivery, sub-standard quality, poor and delayed installation service after delivery etc.
• The Supplier fails to comply with the required delivery schedule will be inactive over a period of three years, and subsequently be removed from the supplier lists.  

Integrity and Corruption Prevention Guide on Managing Relationship with Public Servants

Suppliers shall note that employees of the University are designated "public servant" under the provision of the Prevention of Bribery Ordinance (Cap. 201 of the Law of Hong Kong). The policy of the University requires all its employees to avoid any conflict between their personal interest and the University's interest in dealing with suppliers and all other organizations or individuals doing or seeking to do business with the University.

• Prevention Guide (English) - Provided by ICAC
• 防貪指南 (中文) - 由廉政公署提供

Sustainable Purchasing

HKUST is committed to creating a sustainable campus setting where resources are utilized responsibly and all members of the HKUST community have the capacity to thrive within a healthy environment. The specifications detailed in tender/ quotation documents are predicated on the expectation that the Contractor respects and supports HKUST's commitment to creating a sustainable campus.

• Operational Guidelines on Sustainable Purchasing

Notes for Suppliers

Additional notes for suppliers can be found via this link: https://puro.hkust.edu.hk/notes-to-suppliers