The Terms and Conditions for suppliers would be reviewed and updated from time to time. Suppliers are advised to review the most updated and relevant terms and conditions contained herein.

(I) Suppliers are required to comply with the terms and conditions listed below before submitting a tender/quotation and while accepting HKUST Purchase Orders and/or Contracts. After the tender/request for quotation concluded, no requests for price changes will be allowed for any reason. For more information, please visit the links provided below.

• Terms and Instructions of Submitting an Offer (PURO/R02/24/R1(W))
• General Conditions of Contract for the Supply of Goods and/or Services (PURO/R11/24(W))
• Code of Conduct for Outsourcing Services of HKUST (PURO/R07/15/R1(W))
• Personal Data Privacy Terms for Tender (PURO/R08/18(W))
• Contract for Services (English version) (PURO/A01/23/R1(W)) 
• 服務合約 (中文版) (PURO/A02/23/R1(W)) 
• Personal Data Privacy Terms for Contract (PURO/R09/18(W))
• Personal Information Collection Statement (PICS) of PURO (PURO/R12/24/R1(W))

(II) Suppliers are required to observe the four anti-discrimination ordinances in Hong Kong, namely the Sex Discrimination Ordinance (Cap 480 of the laws of Hong Kong), the Disability Discrimination Ordinance (Cap 487), the Family Status Discrimination Ordinance (Cap 527) and the Race Discrimination Ordinance (Cap 602) at all times when providing goods and service to the University, as well as to strictly observe all relevant anti-discrimination, diversity and equal opportunities policies implemented or to be implemented by the University from time to time including, amongst others, the University Policy on Sexual Harassment (https://gdc.hkust.edu.hk/), to such extent as the same shall be applicable to the Suppliers and/or their personnel insofar as their provision of goods and service to the University is concerned.

Provision for Delivery Performance of Computing & Technology Supply

On time delivery is utmost important for purchases in particular for fast changing products such as computing and technology supply.  Suppliers are requested to deliver according to agreed schedule.

Suppliers will be removed from the University's Supplier List if :

• The University experiences continued poor delivery performance, e.g. repeated delays in delivery, sub-standard quality, poor and delayed installation service after delivery etc.
• The Supplier fails to comply with the required delivery schedule will be inactive over a period of three years, and subsequently be removed from the supplier lists.  

Integrity and Corruption Prevention Guide on Managing Relationship with Public Servants

Suppliers shall note that employees of the University are designated "public servant" under the provision of the Prevention of Bribery Ordinance (Cap. 201 of the Law of Hong Kong). The policy of the University requires all its employees to avoid any conflict between their personal interest and the University's interest in dealing with suppliers and all other organizations or individuals doing or seeking to do business with the University. Given the advice provided, suppliers are required to provide information regarding any actual, potential or perceived interest that HKUST staff members may have in the supplier, as well as any association, relationship, or connection between the supplier and the University's staff and/or their families.

• Prevention Guide (English) - Provided by ICAC
• 防貪指南 (中文) - 由廉政公署提供

Sustainable Purchasing

HKUST is committed to creating a sustainable campus setting where resources are utilized responsibly and all members of the HKUST community have the capacity to thrive within a healthy environment. The specifications detailed in tender/ quotation documents are predicated on the expectation that the Contractor respects and supports HKUST's commitment to creating a sustainable campus.

• Operational Guidelines on Sustainable Purchasing

Notes for Suppliers

Additional notes for suppliers can be found via this link: https://puro.hkust.edu.hk/notes-to-suppliers